# Employee Expenses Reimbursement Software

> Hadirr's reimbursement feature is a digital system for submitting and approving employee expense claims such as transport, meals, or business travel, quickly and transparently.

## What is Hadirr's reimbursement feature?

Hadirr's reimbursement feature is a digital system for submitting and approving employee expense claims: transport, meals, or business travel. Employees file claims with proof in the app, managers approve online, and every transaction is monitored in one dashboard. The reimbursement process and proof of submission are digitally documented, which minimises fraud and manipulation of claims.

## Who is this feature for?

- Field staff and travelling employees: file claims from anywhere by uploading a photo of the receipt in the app.
- Direct managers: approve or reject claims online instead of waiting for paper forms to move between desks.
- Finance teams: monitor all claims, approval statuses, and total spending per period from the dashboard.

## Key features

| Feature | Function | Who it is for |
|---|---|---|
| Minimise fraud | Reimbursement process and proof of submission are digitally documented, reducing manipulation | Finance, management |
| Collaborate online | Saves time coordinating across departments and improves finance workflow | Employees, managers, finance |
| Paperless | Receipts are uploaded in the app, removing physical forms and archives | The whole organisation |

## How do employees submit expense claims?

1. Employees open the Hadirr app and enter the details of the expense being claimed.
2. Employees attach a photo of the receipt or proof of transaction to the same claim.
3. The claim routes automatically to their manager or finance team for approval.
4. Status is tracked in real time and a complete history is retained, so no claim gets lost or duplicated.

## Can finance teams monitor reimbursement transactions?

Yes. The dashboard includes transaction monitoring so finance and management can see all claims, approval statuses, and total spending per period. This supports operational budget control and speeds up month-end reconciliation, since all proof is already stored digitally and audit-ready.

## Data & references

- Reimbursement is included in Hadirr's base per-employee subscription, listed on the Indonesian pricing page from IDR 12,500 per employee per month as of 11 August 2026.
- Hadirr Trusted By +10,000 Company

## FAQ

**What is Hadirr's reimbursement feature?**
A digital system for submitting and approving employee expense claims such as transport, meals, or business travel. Employees file claims with proof in the app, managers approve online, and every transaction is monitored in one dashboard.

**What are the benefits over paper forms?**
Digital reimbursement cuts processing from days to minutes, eliminates lost receipts and double entry, and gives finance full visibility of employee spending. All proof is stored digitally and audit-ready.

## Next steps

- [Try Hadirr for free](https://www.hadirr.com/en/signuptrial)
- [See the Hadirr solution page](https://www.hadirr.com/en/features)

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Page source: https://www.hadirr.com/en/features/reimbursement-software - Last updated: 2026-08-11